Versioning keeps a complete history of every change to your documents. When you update a procedure, fix a typo, or revise a policy, CalmCompliance creates a new version while preserving the old one—so you can see what changed, when, and by whom. That matters for compliance auditing and institutional knowledge. Users always see the current published version by default, but you can access the full history whenever needed.

Note: PDF documents support major versions only—each new upload increments the major version. Editor documents let you choose minor or major when publishing.

The new version becomes the current major version immediately. The previous version stays in the document's history. PDF documents do not have draft states—each upload publishes as a new version.

If an approval workflow is assigned, publishing triggers that process. Otherwise the new version goes live immediately.

Click any version to view that revision. Useful for understanding how a document evolved or retrieving previous policy language.

You need the Manager role for the Documents module. If you don't see Upload New Version or Create Draft Version, ask your site administrator to update your permissions in Settings > User Management > Edit Access.

What happens to the old version when I add a new one? Nothing is deleted. The old version remains in history. Users see the new version by default, but you can always access previous versions.

Should I choose minor or major for most updates? Use minor for corrections and small updates. Use major when changes are significant enough that users should be aware—e.g. a new safety requirement or updated procedure.

Can I delete a version? No. Version history is permanent for audit trails. If you uploaded the wrong file, upload another version immediately with the correct file.

Can I have more than one draft? No. You can only have one draft at a time. Publish or discard the existing draft before creating a new one.