Asset types let you define equipment categories once—like "Fire Extinguisher" or "Boiler"—then create many individual instances from that template. Without types, you'd repeat manufacturer details, documentation links, and specifications for every single asset. With types, you update the shared information in one place and all instances inherit it. Use asset types when you have multiple pieces of the same equipment across your site.

You need the Manager role for the Premises module. If you don't see Add Asset Type, ask your site administrator to update your permissions in Settings > User Management > Edit Access.

The new type appears in the asset types list. Click it to add blocks, documents, and forms.

Blocks are predefined data containers for compliance information. On asset types, you typically add the Manufacturer block—product specifications, model numbers, and documentation that apply to all instances of that type.

Manufacturer information is inherited by all asset instances of that type.

Tags: Open the asset type, find the Tags section, and add tags for filtering and search across your asset types.

Documents: Use Attach Documents to link policies, manuals, or safety data sheets to the asset type. These documents are inherited by all instances.

File attachments: Use the Files tab to attach certificates, manuals, or other reference files. Set expiry dates for compliance tracking.

What's the difference between an asset type and an asset instance? The type is the template (e.g. "Fire Extinguisher"); the instance is the individual unit (e.g. "Fire Extinguisher #127 in the kitchen"). You create the type first, then create instances from it.

Can I add warranty or serial number to an asset type? Warranty, insurance, and serial number are instance-level blocks—they apply to individual units, not the type. Add those when creating or editing asset instances.

Can I delete an asset type? Only if no asset instances use it. Remove or reassign instances first. You need the Admin role for Premises to delete.