Viewing Audit History and Understanding Audit Events
Why Audit History
The audit log records who did what and when across your site—document changes, form updates, user actions, and more. It helps you trace changes for compliance, investigate issues, and understand how your team uses CalmCompliance. When auditors ask "who approved this?" or "when was that document updated?", the audit log gives you the answer.
How to View Audit History
Go to Settings > Audit Log
The audit log shows a table with Timestamp, Action, and Actor (who performed the action)
Each row describes a specific event—for example, "Document created" or "Form template published"
Scroll down to load more entries; the list loads in batches as you scroll
Click Filters to narrow by action type—select one or more action types (e.g. document.created, tag.created) to see only those events
Click Clear to remove filters and show all events again
Before You Start
You need the Admin role for your site to view the audit log. If you don't see Audit Log under Settings, you have Member or Manager access. Contact your site administrator to request Admin access.
Common Questions
What actions are recorded? The audit log records actions across documents, forms, risks, issues, locations, tags, users, and more—creates, updates, deletes, approvals, and other significant changes. Two form-related events are Sensitive Form Answer Viewed, recorded when an authorised reviewer reveals a protected form block answer, and Form Block Answer Applied, recorded when submitted block data is applied to a record and noting whether the application was manual or automatic. Each event type has a label (e.g. "Document created") and shows who performed it and when. Asset assignment events also include the assigned group or team name when relevant. Spreadsheet user imports appear as Users Imported, with the filename and counts for created, linked, skipped, personnel records, and personnel blocks added when applicable. Organisation-only member name corrections appear as Member Renamed, with the previous name, new name, and a note that the name applies to this organisation only. See Import users from a spreadsheet.
How far back does the audit log go? The audit log retains entries according to your organization's data retention policy. Scroll or filter to find older events.
Can I export the audit log? Export options depend on your plan. If you need a copy for compliance or investigation, contact your administrator or CalmCompliance support.
Why do I see "System" as the actor? Some actions are performed automatically by the system (e.g. scheduled tasks, integrations). On the organization-level audit log in admin, you can hide system actor entries with the "Hide system actor logs" toggle.
Work schedule Activity tab
Each work schedule sidebar has an Activity tab alongside QR Code and Comments. This tab is scoped to the schedule, so it shows only the audit history for that plan rather than the global site audit log.
The events shown are:
Work Schedule Created
Work Schedule Updated
Work Schedule Deleted
Work Schedule Refreshed From Template
For updated events, the entry includes a field-level change summary that reads as the field name followed by the old and new values. For example, you might see Trigger mode: Fixed → Floating or Cadence: 7 days → 14 days.
If there are no events yet, the tab shows No audit logs found. There is no additional filter or search inside this tab.
For more details, see View activity history for a work schedule.